Unlike in Word, Excel and PowerPoint, I don’t seem to have an alternative in order to save my emails as pdf-files.
Is it correct and when so; How to save save emails to PDF anyway?
Save as PDF buttonOutlook 2007, Outlook 2010, Outlook 2013 as well as Outlook 2016 indeed don’t use a built-in option to save messages as pdf-files.
However, you can still find a number of ways to achieve this.
Windows 10 buttonAre you using Windows 10? In that case, you ought to have a printer called “Microsoft Print to PDF”.
Simply print your email for this printer and you’ll be prompted to save lots of the output as being a pdf-file.
Adobe Acrobat buttonThis is among the most flexible but the most costly solution but Adobe Acrobat is of course the conventional when it boils down to creating, editing and managing pdf-file.
Adobe Acrobat includes a dedicated Outlook add-by which permits you to convert a single message or selected messages into a pdf-file, append an already existing pdf-file or convert a complete folder simultaneously.
There are also many options available to set the compatibility, whether or not to are the attachments in the pdf-file and configure security, encryption and password settings. An alternative is usually to automatically convert your (new) messages to pdf-files for archiving purposes on the set interval.
Besides a devoted Outlook PDF add-in, additionally, it has a PDF printer which permits you to create pdf-files from the other application too.
Add-Ins buttonThe Save As PDF add-in from Sperry Software provides similar functionality because the Adobe Acrobat add-in for Outlook but is probably more affordable for many because it is built specifically for this task.
Besides saving just one message or all selected messages as pdf-files simultaneously, furthermore, it enables you to monitor folders and set up conditions to make pdf-files automatically dexipky88 a preconfigured naming conventions.
Moreover, you are able to set message actions for the purpose happens once it has been changed into a pdf-file. For example, you are able to mark it as a read, delete it, open an application or print it.
Despite having only a single “Save As PDF” button, the add-in holds a lot of settings which closely matches the Adobe PDF add-in.
VBA Macro buttonAnother option is to use a VBA macro which utilizes Word’s capabilities to save documents from the pdf-format.
As being the VBA code and installation instructions are offered free of charge, it offers an expense effective alternative in the event you only occasionally must save messages in the pdf-format or when you find yourself in a environment that you cannot install software yourself.