Filters are some of the coolest and my favorite feature that Gmail provides. If you setup Filters properly, they can offer real ease in email management. Filters help you saving time and space in terms of unwanted emails within your inbox, and introduce you to multi-functionality of gmail tabs add. As per my understanding hardly any other email service provides feature like Filters. Filter has two parts in first one you setup a query and in second part you select how to deal with mails that showed up as a result or even in future. Filters can be little frustrating if you do not understand how to make them work properly. In this post I will make an effort to explain Filters, and how they may make life simpler by cutting many jobs to be done manually.
Steps – Click on Settings Link at the top right corner of your own Gmail account. Click Filters tab to open up it, should you don’t setup any filters yet then it’s likely to be a blank page. End up develop a new filter link; click it to create a new filter.
You may be come to next page; here you can see five input boxes defined as From, To, Subject, Has the Words, Doesn’t have, one check box called Has Attachment and three buttons labeled as Cancel, Test Search and Next Phase. This can be it; now you have to construct some query and test it to make sure its functioning properly.
From Field: The From Field is to handle mails you getting from one or more source. As an example if you are getting a lot of forwarded mails from different email id(s), it is possible to put those email id(s) in From Field and do whatever you want to do together. You can assign Label, Archive or perhaps delete without taking a look at them.
To Field: This field can be used as both incoming and outgoing mails. In order to develop a filter for mail addressing, this can be a field where you must add your id. In order to handle outgoing mails to one or more ids you have to add that particular id here. When this step is done you are able to Label, Archive, Forward or perhaps delete it.
Subject Field: This industry works being a search box, you can include word(s) or phrase and Gmail will keep a check up on all mails. Has the words and Doesn’t have Field:
You can include word(s) or phrase in this particular field and Gmail will look for given query in every mails. Has Attachment Check box: Click and it will be possible to find out only mails which have attachments together.
When you have your query built simply click Test Search to find out they may be working right or otherwise not. When you are done click Next Phase button to proceed. Now you need to indicate an action to be implemented on the results. Gmail offers you seven different actions that you could apply. Since these are checkboxes, you could have several actions applied to the searched results. Furthermore, the actions are executed not merely on new incoming messages but additionally on older ones residing in your inbox.
If you are subscriber of any subscriber list you can make filter of it in just one click. This is just what you need to do, open that message, simply click show detail button, their you can see use of subscriber list. Before it you can zasikq a link Filter messages using this email list, click and you will definitely directed to filter page, here you can test search and you then are performed by using it. Do remember you may create Labels for newly created filter right their.
You may have as many email filters as you would like in Gmail. However, going overboard will be a total waste and resources. Gmail filters are there that will help you managing emails and stay more productive so make use of them wisely.